YOUR PRIVACY IS IMPORTANT TO US


Student Energy, the International Student Energy Summit, and Imperial College London respect your privacy and strive to protect it.

When you pre-register for the International Student Energy Summit 2019 (SES 2019), apply to attend or are accepted as a delegate we need to collect certain information about you, and we believe you have a right to know how we use that information and keep it secure. So we've answered a number of frequently asked questions below.


WHAT INFORMATION DO WE COLLECT? 
When you pre-register for SES 2019 we require your name, email, country of residence, nationality, degree program and university. We collect this using a google form and you can read the privacy policy here. When you apply to attend SES 2019 we give you the option to provide more information to strengthen your application. This is provided through our registration service CVENT (privacy policy), and then stored in a CRM called Salesforce (privacy policy). When you pay a registration fee for the Summit we process this using and on line merchant company called Stripe or one called Paypal. You will be informed of the payment service being used to process your registration fee at the time that you register. 
We may, from time to time, conduct on line surveys or competitions. These are voluntary and if you choose to participate you will be informed of how the information is being utilized at that point in time. 

 

IS ANY OF THE INFORMATION YOU COLLECT MADE PUBLIC? 
No information that we collect will be made public. Now and then, we may collect and aggregate site guest and customer information. We may share this aggregated, non-personally identifiable information with existing and prospective business partners. None of the aggregate information will contain any information that identifies you individually. 

 

HOW DO WE USE THE INFORMATION? 
When you pre-register we will use your contact information to inform you about opportunities to attend or engage with SES 2019. Only Student Energy, and the SES 2019 organizing committee may use this information to contact you with information regarding the Summit and opportunities to attend. 

Now and then, we may collect and aggregate pre-registration or registration information. We may share this aggregated, non-personally identifiable information with existing and prospective business partners. None of the aggregate information will contain any information that identifies you individually. We won't sell, trade or rent any of your personal information. The only time we may disclose specific individual information is if we reasonably believe that it's necessary to comply with applicable laws or regulations. 

500_8634.jpg

If you have any questions about our policy, please email us below.

Name *
Name

During the registration and application process for the Summit we will collect information that is similar to what you would write for a CV or resume. If you give us permission at that point in time we may share this information with SES 2019 sponsors who are looking to hire new graduates at their companies. These sponsors may contact you, but only to discuss potential job opportunities. You will be able to let us know if you would like this information shared with sponsors or not at the time that you submit your application. 

 

DO WE SHARE YOUR INFORMATION WITH THIRD PARTIES? 
We share your information only with the trusted third-party service providers (listed above) who manage our website. These third parties provide specific services and administer activities offered at our website; for example, content management, email management, registration, and credit card processing. These third parties are not authorized to make any use of or discuss your personal information; it can only be used to provide the specified services. 

 

HOW DO WE MAKE SURE YOUR INFORMATION IS SECURE? 
When your register with use we utilize the latest encryption technology (Secure Sockets Layer, or SSL) to keep your personal information secure. Your information is encrypted (or coded) using a secure server for maximum security. This coding makes it extremely difficult for anyone to reach your information as it moves through our system. 


WHAT ABOUT SITES THAT STUDENTENERGY.ORG OR STUDENTENERGYSUMMIT2019 ARE LINKED TO? 
Our website may provide links to other sites that aren't under our control. We cannot be held responsible for these linked websites, their content or for the actions of the providers of such sites. You should always review the privacy and security policies and terms of use for any websites you use. 

 

HOW CAN I OPT OUT OF RECEIVING INFORMATION ABOUT OR PROMOTIONS FOR SES 2019? 
When you pre-register you will be asked if you would like to receive the Summit newsletter. If you opt-in you can opt-out at any time by responding to a promotional email to let us know that you would like to be unsubscribed, or you can email us anytime at info@studentenergy.org to ask to be unsubscribed. 

 

CONSENT TO OUR PRIVACY POLICY AND UPDATING OUR PRIVACY POLICY

By pre-registering, applying to attend, or registering to attend SES 2019 you are agreeing to let us collect and use your information as we describe in this Privacy Policy. Occasionally, we may make changes to our information practices or change our website's functionality. If we do, we'll update this Privacy Policy. If you have any questions or comments about our website or this Privacy Policy, please contact us above and let us know. 

 

WEBSITE HOST

Squarespace is our web hosting company. You can view their Privacy Policy online.